Office 365 - Outlook - Create Hyperlink Calendar Invite
This article will provide steps on creating a calendar invite that can be embedded in an email via a hyperlink or photo hyperlink.
Prerequisites
To set up a calendar invite and embed the invite in a hyperlink or photo the following must be true:
- The user is a UWS employee
- The user has access to the FTP site
Steps
Follow the below steps to setup
1. In your Outlook Calendar, click New Appointment:
2. Enter the details for the event, then click Save.
***Make sure when creating the event that there are no invited attendees (not even locations). If there are attendees, the invite will not work as intended.
3. While still in the event, click File > Save As and save to a location on your computer (this will save as a .ics file). After saved as a file, you are free to delete the event from your Outlook calendar should you so choose.
4. Next, log on to the UWS .ftp site. Navigate to the folder relating to your group base, then to the given department (if applicable):
5. When you are in the appropriate folder, click upload and upload your .ics file:
6. Once the file is uploaded, right-click on the file and select Web Link:
7. Check the box to Enable Web Link, then copy and paste the link for your hyperlink:
8. Click OK
9. Attach this link as a hyperlink to words or images as needed.
10. When the link is opened, the opener will need to simply click Save & Close for the event to save to their calendar:
