Office 365 - OneDrive - Share Files (Desktop)
This article will provide information on sharing documents from file explorer.
Prerequisites
In order to share files from OneDrive via your computers file explorer the following must be true:
- An Office 365 account has been created for you by an IT member through the onboarding process; and
- You are a student of UWS; or
- You are an employee of UWS
- There is a file saved in OneDrive
- You have successfully setup OneDrive on your computer (See article on Setting up OneDrive on your Computer)
Steps
Follow these steps to share a file from the desktop file explorer :
1. In the lower left hand corner of you computer monitor, click the Windows icon.
2. Type in 'File Explorer'
3. Select 'File Explorer'
4. When the File Explorer opens click on 'OneDrive - uws.edu' to open your OneDrive Folder.
5. To share a file with someone, select the file, right click and then click 'Share.' Please note, if you don't follow the previous order, you will not be able to see the 'Share' option when you right click on the file. You can tell that you have selected the file because it will be highlighted in a solid color.
5. Click 'Anyone with the link can edit' to view additional sharing options. Here are the following options for sharing. Click Apply when finished.
- Anyone with the link
- People in uws.edu
- People with existing access
- Specific people
- Allow editing
- Set expiration date
- Set password
6. Add a recipient(s), add a message, if desired, and then click 'Send'
7. Look at the file explorer folder to see which files are currently being shared. You can tell which files are being shared because there is a person icon in the status column. See below.
